Description:
About this Course
This course explores the General
Ledger accounting cycle and the processes required to enter financial data into
the system. This training material also shows how to perform additional
functions such as account reconciliation, budgeting, allocation, period-end and
year-end closing procedures.
Audience Profile
This course
is intended for customers and partners that want to learn the basic features and
understand the typical day-to-day procedures of General Ledger. The class is
targeted toward data entry clerks, administrators, office managers, CEO's,
accountants, and consultants who need to understand the technical aspects of
Microsoft Dynamics GP General Ledger and understand how to use it in accordance
with the rest of the system.
At Course Completion
After
completing this course, students will be able to:
• Customize General
Ledger settings
• Set up a chart of accounts including posting, unit
and allocation accounts
• Enter and post transactions using
transactional or batch posting methods
• Perform key inquiries and
print reports in General Ledger
• Maintain records in General Ledger
• Print financial statements and other key reports to manage a business
• Complete period and year-end procedures
Syllabus:
Course
Outline
Module 1: Overview and Setup
This module provides a
general overview of the features and benefits of using General Ledger in an
integrated environment and focuses on how General Ledger integrates with other
modules in the Microsoft Dynamics GP application. This module also focuses on
the setup procedures and different types of accounts in General Ledger, and how
to define budgets for accounts using Microsoft Dynamics GP or Microsoft Excel.
After completing this module, students will be able to:
• Identify
the features and benefits available in General Ledger
• Discuss
integration that takes place between General Ledger and other
modules
• Identify the navigation used to access the windows used to set
up General Ledger
• Customize settings for General
Ledger
• Enter a chart of accounts; posting, unit, fixed allocation and
variable allocation
• Define a retained earnings account and understand
the options available
• Enter budget information
• Create Quick
Journal entries to speed data entry and minimize errors
• Enter
Beginning Balances for a chart of accounts
Module 2: Daily
Procedures
This module defines the ways that transactions can be
entered and posted in General Ledger. It explores the difference between
transaction level and batch level posting, and the methods for posting batches.
It also demonstrates how to use clearing entries to transfer the balance of an
account that is no longer being used to another account.
After completing
this module, students will be able to:
• Enter transactions involving
posting, unit and allocation accounts
• Modify their chart of
accounts
• Use Transaction Matching for analysis
purposes
• Print edit lists and post transactions
Module 3:
Additional Functionality
This module examines how to use
Multidimensional Analysis, enter Intercompany transactions and set up
Organizational Structures to use account security.
After completing this
chapter, students will be able to:
• Use the functionality available in
Multidimensional Analysis
• Set up Analysis Groups and Analysis
Codes
• Enter transactions using Analysis Codes
• Retrieve
analysis information from posted transactions
• Set up Intercompany
relationships
• Enter intercompany transactions in the origination
company
• Post intercompany transactions in the destination
company
• Trace intercompany transaction back to the originating
entry
• Define discrete business entities using Organizational
Structures
• Define relationships between multiple business
entities
• Define account security levels based on their organizational
structure
Module 4: Maintaining Records
This module
examines the functionality available to maintain General Ledger records. There
is a section that focuses on correcting posted entries as well as changing and
deleting account records. Information about the reconcile features in General
Ledger are discussed, including the capability of reconciling to the payables
and receivables sub-ledgers. Inquiries and reports are also discussed in this
module.
After completing this chapter, students will be able
to:
• Correct posted entries
• Change and delete
records
• Use inquiries to retrieve information
• Use Account
Rollup Inquiry
• Set up report options and report groups for reporting
purposes
Module 5: Period-End Procedures
This module
examines the process of closing an accounting period and the fiscal year. The
steps necessary to complete each phase of the closing process are discussed for
the end of a period as well as a fiscal year. The module also looks at the
reports and financial statements that should be printed before performing the
closing process. Time is spent examining what actually takes place during the
closing process and the two approaches that an organization may use for this
process.
After completing this chapter, students will be able
to:
• Complete period-end processes for an accounting period in General
Ledger
• Consolidate periods and be aware of the effects of performing
the consolidation process
• Complete the processes that should be
performed at the end of a fiscal year.
• Create and print quick
financial statements
• Understand basic concepts of using Advanced
Financial Analysis