Description:
Introduction
This course
provides an in-depth view of the extensive functionality contained within the
Payroll application. Besides learning the functionality, this course also
explains tips and techniques that can help make an implementation successful,
and gain a more thorough understanding of the Payroll application and its
capabilities.
The course covers the setup of the Payroll module. It covers
the setup windows that are necessary to complete to start using Payroll, and the
processing of Payroll checks, including information on using Direct Deposit. It
also focuses on the options available to maintain and retrieve key Payroll data.
Closing periods, quarters and the year-end is also covered in this
course.
Audience
Customers and partners wanting to learn
the basic features and to develop a working knowledge of the typical day-to-day
procedures required to effectively use Microsoft Dynamics GP Payroll. The class
is targeted toward data entry clerks, administrators, office managers, CEOs, and
consultants who need to understand the technical aspects of Payroll and gain
foundational knowledge of the application functionality.
At Course
Completion
After completing this course, students should be able
to:
• Use the Payroll Setup windows to customize the application to
their organizational needs.
• Understand the benefits of using employee
classes.
• Set up tax information for federal, state and local taxes for
employees in Payroll.
• Create pay codes, deduction codes, benefit codes
and other employee related information used to calculate Payroll
checks.
• Assign methods to calculate vacation and sick time for
employees.
• Build and calculate checks.
• Generate and void
Payroll checks for employees.
• Use inquiries to access Payroll
information.
• Create Payroll report options and produce desired
reports.
• Print numerous other Payroll documents such as Advice Slips,
1099Rs and others.
• Use Direct Deposit instead of generating checks for
certain employees.
• Close periods and quarters in
Payroll.
• Close the Payroll year and prepare the system for the next
year.
• Print W-2 forms for
employees.
Prerequisites
Before attending this course, it
is recommended that students have:
• Some working knowledge of Microsoft
Dynamics GP..
• Some basic understanding of Payroll law and
regulations.
Syllabus:
Course Outline
Chapter 1: Company and Organizational
Setup Procedures
Microsoft Dynamics GP Payroll is a computer
application that helps to create and maintain employee records and employee
classes; enter and edit transactions and print paychecks automatically.
Information compiled in Payroll is used to generate W-2 statements, wage and
hour reports and other crucial payroll reports.
This chapter provides
students with a general overview of the features and benefits of using the
Payroll module in an integrated environment. Module integration is also
discussed. This chapter’s main focus is on the setup procedures that need to be
completed for Payroll. This chapter also examines in detail the setup options
available to customize this module to reflect the way an organization does
business. Information about entering beginning balances is also
discussed.
Main Topics
• Features and
Benefits
• Setting Up Payroll
• Setting Up Organizational
Codes
• Payroll Direct Deposit Setup
• ACH File
Setup
• ACH Header and Footer Setup
• Setting Up Payroll
Integration to Payables Management
After completing this chapter, students
should be able to:
• Be familiar with some of the key features and
benefits of Microsoft Dynamics GP Payroll.
• Understand the procedures
to follow when setting up the Microsoft Dynamics GP Payroll
module.
• Set up Organizational level codes.
• Follow setup
procedures for Direct Deposit.
• Attain ACH File setup
skills.
• Setup the ACH Header and Footer.
• Setup the
integration to make the association between the Payroll totals and their
appropriate vendors.
Chapter 2: Payroll Records
Setup
This chapter explains how to set up shift codes, overtime rate
calculation methods, default deduction and benefit codes, garnishments, local
and unemployment tax codes and workers’ compensation codes. Also the chapter
explains how to set up employee classes according to similar characteristics to
help make setting up employee records easier and save data entry time. Once set
up, these codes can be assigned to employee records for identification
purposes.
Main Topics
• Setting Up Pay Codes and
Types
• Setting Up Pay Codes For Tips
• Setting Up Shift
Codes
• Setting Up Overtime Rate Manager
• Setting Up Deductions
and Benefits
• Setting Up A Standard Deduction
• Setting Up A
Garnishment
• Setting Up Earnings Codes
• Setting Up Maximum
Garnishment Rules
• Setting Up A Company-Level Deduction
Sequence
• Setting Up Deduction In Arrears
• Setting Up A
Benefit
• Setting Up Taxes And Compensation Codes
• Setting Up
Workers’ Compensation Codes
• Setting Up A Local Tax
• Setting
Up State And Federal Unemployment Taxes
• Setting Up An Unemployment
Tax
• Setting Up Federal And State Tax Identification
Numbers
• Setting Up Employee Classes
After completing this chapter,
students should be able to:
• Set up the pay code window and setup all
the codes required to accurately pay employees wages.
• Set up pay codes
for tips.
• Set up shift codes.
• Set up Overtime Rate Manager
calculation methods and options windows.
• Set up the deductions and
benefits windows.
• Set up court ordered garnishment
deductions.
• Set up the earnings setup window to define an employee’s
net disposable income (NDI).
• Set up the garnishment maximum setup
window in accordance with federal and state laws establishing maximum rates and
amount for garnishments.
• Set up the employee deduction sequence window
to specify sequences for individual employees.
• Set up deduction in
arrears parameters on the deduction setup window.
• Set up federal tax
information and workers compensation codes.
• Set up local
tax.
• Set up state and federal unemployment taxes.
• Set up
federal and state tax identification numbers.
• Set up employee
classes.
Chapter 3: Employee Setup
This chapter
describes how to enter employee records, tax records, deduction records and
benefit records, as well as entering beginning balances if Payroll is started at
a time other than the beginning of a calendar year.
Main
Topics
• Employee Records
• Employee Additional
Information
• Employee Vacation/Sick Time
• Employee Tax
Maintenance
• Employee State Tax Maintenance
• Employee Local
Tax Maintenance
• Employee Quick Assign
• Employee Pay Code
Maintenance
• Employee Pay Code Options
• Post-Dated Pay
Rates
• Employee Deduction and Benefit Maintenance
• Employee
Standard Deduction Maintenance
• Employee Garnishment Deduction
Maintenance
• Deduction Sequence
• Employee Benefit
Maintenance
• Employee Direct Deposit Maintenance
• Arrears
Transactions
• Arrears Transactions Activity
• Delete or
Inactivate Employee Records
• Reactivate Employee
Records
• Delete or Inactive Payroll Codes
• Change Employee
Records
• Change Setup Records
After completing this chapter,
students should be able to:
• Complete the setup for employee
records.
• Complete the setup for tax records.
• Complete the
setup for deduction records.
• Complete the setup for benefit
records.
• Enter beginning balances if Payroll is started at a time
other than the beginning of a calendar year.
Chapter 4: Daily
Procedures
This chapter shows how to use Payroll to create Payroll
batches and transactions. Batches and posting in Payroll explains how to create
single-use batches, or recurring batches for transactions entered on a regular
basis. Batches can be identified as a group of transactions entered by a
specific employee, or a group of transactions entered on a particular date.
Payroll transactions describe how to create Payroll transactions including
computer check, manual check, arrears, mandatory arrears and payroll accrual
transactions.
Main Topics
• Activate Post-Dated Pay
Rates
• Payroll Batch Entry
• Payroll Mass Transaction
Entry
• Payroll Transaction Entry
• Creating Employee
Retroactive Pay Transactions
• Make A Backup
• Build Payroll
Checks
• Calculate Checks
• Make A Backup
• Print
Checks
• Generate ACH File
• Mandatory Arrears
• Void
Checks
• Payroll Manual Check / Adjustment Entry
After completing
this chapter, students should be able to:
• Use Payroll to create
Payroll batches and transactions.
• Create single-use batches or
recurring batches for transactions.
Chapter 5: Inquiries
and Reports
This chapter focuses on windows and reports used to
maintain records and retrieve information.
Main Topics
• Retrieve
Information
• Employee Inquiries
• Payroll Record
Inquiries
• Payroll Reports
• Payroll Direct Deposit
Reports
After completing this chapter, students should be able
to:
• Identify options to access data using reports and
inquiries.
• Use inquiries to view payroll setup and historical
information.
• Use inquiries to view payroll activity
information.
• Print reports and group reports
together.
• Properly use Payroll Direct Deposit
reporting.
Chapter 6: Payroll Utilities
This chapter
focuses on utilities used to help keep payroll data up to date and accurate. The
reconcile process checks for discrepancies in employee financial information and
also checks for differences between detail records and summary records.
Comparing the detail and summary amounts helps verify the accuracy of entries
when setting up Payroll for the first time or any time information is entered or
changed in any employee financial fields.
Main
Topics
• Reconcile
• Mass Update Employee
Records
• Calculating Net-To-Gross Wages
• Remove Payroll
History
• Remove Employee Summary Information
• Remove Inactive
Records
• Remove Year-end Information
• Remove
Distributions
• Tax Utilities
After completing this chapter, students
should be able to:
• Identify how the reconcile process works in Payroll
and when reconciling can be helpful.
• Use the Employee Mass Update
window to change pay rates and benefit and deduction amounts for a range of
employees.
• Determine the gross pay amount needed for an employee to
net a specified amount for bonuses, holiday pay or other special payroll
events.
• Use the remove payroll history window to remove payroll
history that is no longer needed.
• Use the Remove Employee Summary
window to remove employee summary information.
• Use the Remove Inactive
Records window to remove inactive employee records and their corresponding
history records.
• Move year-end information to history by using the
Remove Payroll Year-end Information window.
• Remove payroll
distribution information.
• Use tax utilities to edit federal tax
liabilities, and FICA taxes, if the amounts are
incorrect.
Chapter 7: Period, Quarter and Year-End
Procedures
This chapter discusses period, quarter and year-end
procedures. Period-end reporting is used to print various reports such as the
Department Wage Summary and the Workers' Compensation Summary. If the Microsoft
Dynamics GP General Ledger module is part of the Microsoft Dynamics GP Payroll
system, then the option to post the SUTA, FUTA and Workers' Compensation Tax
liabilities to this module exists.
Main Topics
• Payroll
Checklists
• Period-End Procedures
• Government Forms and
Report
After completing this chapter, students should be able
to:
• Create and modify a customized checklist for Payroll
routines.
• Accurately complete detailed tasks at the end of a specified
period, quarter or year.
• Properly close the year in payroll and
understand how it differs from Year-end closing in other modules.
• Edit
and print W-2 and 1099-R statements.
• Understand how SUTA, FUTA and
Workers’ Compensation taxes are posted to General Ledger.
• Select the
correct reports to be printed using the period-end payroll reports
window.
• Print or reprint period-end reports for a prior period if
necessary.
• Edit, verify and print W-2 statements.
• Edit and
print 1099-R Statements and Form 8027.
Appendix A: Job Aids
This appendix includes job aids that are used
in Payroll and a quiz.