Description:
About this Course
The
Microsoft Dynamics GP Purchase Order Processing course explores the primary
features in the Microsoft Dynamics GP purchasing lifecycle, including purchase
order setup, purchase order entry, shipment receipts and returns, and shipment
invoicing. This course examines the implications of each Purchase Order
Processing setup option and how they can be tailored to meet your business
requirements.
Audience Profile
Purchase Order
Processing training is recommended for anyone who plans to implement, use,
maintain, consult, or support Microsoft Dynamics GP. The class is targeted
toward data entry clerks, administrators, office managers, CEOs, and consultants
who need to understand the technical aspects of purchasing and gain foundational
knowledge of the application functionality.
At Course
Completion
After completing this course, students should be able
to:
• Enter Purchase Orders, Receipts, and Returns
• Enter
Drop-Ship and Standard Blanket Purchase Orders
• Copy item details from
an existing Purchase Order
• Use inquiry screens and reports to extract
and analyze appropriate information to maintain and improve business processes
• Understand how Purchase Order Processing integrates with the Accounts
Payable module
• Enter Landed Costs at the time you enter the receipt
of inventory
• Enter Landed Costs after the items have been received
• Close the Purchasing module
• Define set up options for the
module that allow you to customize your system to better fit your organization's
unique needs
Syllabus:
Course Outline
Module 1: Overview and
Setup
This module introduces you to Purchase Order Processing in
Microsoft Dynamics GP by examining the core processes used in each step of the
Purchase Order Processing lifecycle. This module helps you understand the
default system and user options defined in the Purchase Order Processing Setup
window and how they affect Purchase Order Processing transactions, such as
purchase order entry, shipment receipts, returns, and invoice entry.
After
completing this module, students will be able to:
• Identify the
features and benefits of using the Purchase Order Processing module
• Set up a Purchase Order
• Set up User-Defined fields for PO
Receipts
• Set up Purchase Order Processing Tax Schedules and Reorder
Point Settings
• Revalue For Cost Variances
• Define Buyers
• Use Landed Costs
Module 2: Entering Purchase
Orders
This module examines the processes of entering and printing
purchase orders. It also reviews the types of purchase orders available and the
steps for processing each order type. This module also examines how to set up a
replenishment method to automatically generate purchase orders when inventory
items are running low.
After completing this module, students will be able
to:
• Enter each of the available purchase order types
• Link
Purchase Orders to Sales Orders
• Enter landed costs
• Print
purchase orders
• Set up and use the Automatic PO
Generator
Module 3: Entering Shipments
This module
examines the process of receiving purchase order shipments for inventory,
non-inventory, and lot/serial numbered items. It also reviews how to apportion
landed costs during the receiving process, and how to post receipts to the
General Ledger. This module also examines how to define lot and serial number
masks that are used when lot/serial numbers are automatically generated during
shipment receipt transactions.
After completing this module, students will be
able to:
• Enter and post PO receipt transactions
• Define Lot
and Serial Number Masks
• Receive Lot and Serial Numbered
Items
Module 4: Entering Invoices and Returns
This
module examines the process of entering invoices against purchase orders,
including the posting of purchase price variances. This module reviews the
affect of invoice entry on other modules that integrate with Purchasing Order
Processing, and it examines how to return shipments to a vendor.
After
completing this module, students will be able to:
• Post Invoice
transactions
• Enter and Post Return documents
Module 5:
Entering and Removing Records
This module examines the options
available for editing, deleting, and voiding purchase orders that exist in the
system. The available inquiry screens are reviewed, which enable businesses in
making informed purchasing decisions and to track purchasing data. This module
discusses the process of replenishing inventory quantities based on historical
purchasing report information and how to view inventory quantity and cost
information by vendor.
After completing this module, students will be able
to:
• Delete and void purchase orders, shipments, and invoice receipts
• Edit purchase order statuses
• Remove completed purchase
orders
• Remove historical data
• Review relevant purchasing
information through reports and inquiries